How Do I Create a New AT Authorization

Use this exercise to create a new AT authorization.

Note:  This exercise can only be performed by specific users who have access to this feature.

Complete the following steps to finish this exercise:

1. On the AT Authorizations pull-down menu, select the New menu option.  The New AT Authorization page displays.

2. Click the link next to Child ID to search for and select a specific child.  The Child Search page displays.

3. Select the appropriate radio button and enter filter criteria in the following fields as necessary to perform a search:

1. Child ID (a complete child ID number must be entered)

2. Last Name (a minimum of 2 characters must be entered to perform a search by last name)

3. First Name (a search cannot be performed by entering only a child's first name)

4. Click Search to perform a search based on the specified filter criteria.  The Child List page displays.

5. Click the link in the Select column to select the child for which you are creating an AT authorization.  The New AT Authorization page refreshes and displays information specific to the child selected.

6. In Active Date, enter or select the starting date for the AT authorization.  You can click the icon to select a date from a calendar.

7. In To, enter or select the ending date for the AT authorization.  You can click the icon to select a date from a calendar.

8. Click the link next to HCPCS to search for and select a specific HCPCS Code.  The HCPCS Lookup page displays.

9. Complete information in one of the following fields to perform a search::

1. Enter a complete HCPCS Code to perform a search by HCPCS Code.

2. Enter an HCPCS Description to perform a search by HCPCS description.  You must enter at least two characters to perform a search by HCPCS description.

10. Click Search.  The page refreshes and displays a list of HCPCS Codes that match the filter criteria specified.

11. Click the link in the Select column to select a specific HCPCS Code.  The New AT Authorization page refreshes and displays information specific to the HCPCS selected.

12. In User Description, enter a description of the user for the AT authorization.

13. In Type, select the type of service being used for the AT authorization.

14. In Quantity, enter the number of units necessary for the AT authorization.

15. In Price, enter the price per unit for the AT authorization.

16. In Comments, enter any additional comments about the AT authorization.

Note:  You must specify either NPA Provider or Provider to complete the AT authorization.  Selecting the Provider radio button will enable entry and selection in the fields under Provider..  If no provider is available for this AT authorization, select the NPA Provider radio button.  This exercise will show you how to specify a provider.  The steps that follow will show you how to specify a provider for the AT authorization.

17. Click the icon next to Account ID to search for a specific provider.  The Search Provider page displays.

18. Enter or select information in one or more of the following fields to perform a provider search:

• Provider Account ID (a complete provider ID number must be entered)

• Provider Last Name (a minimum of 2 characters must be entered to perform a search by last name)

• Provider First Name

• Billing Entity Name (a minimum of 2 characters must be entered to perform a search by billing entity name)

• Zip (at least 3 digits must be entered to perform a search by zip code)

• Parish (click the icon to display the Parish ZIP Search page)

• Specialty

19. Click Search to perform a search based on the specified filter criteria.  The Provider List page displays a list of providers that match the filter criteria specified.

20. Click the link in the Select column to select a specific provider and return to the New AT Authorization page.  The page is refreshed and displays the following information under Provider based on your selection:

• Account ID

• Payee Name

• First Name

• MI

• Last Name

• Phone

• Specialty

21. Click Save.